SharePoint is a web 2.0 technology that can help improve your organization's effectiveness by streamlining the management of and access to collaborative data. Get the right information to the right individual at the right time to make educated business decisions.
A Powerful Public Facing Website
SharePoint does not hold you back when considering design; our teams can make your internet site convey the corporate messaging you wish to convey. Working hand in hand with our Microsoft Certified developers, SharePoint can be brought to life from the traditional corporate look and feel to a more exciting, creative approach. SharePoint has a feature-rich content management system built in. This allows web administrators to take control of their content on the corporate Internet site. The access level can be easily managed and with intelligent workflow approval processes it can be scheduled for go live on a specific date or sent to others for approval.
It allows you to share information quickly and efficiently with your colleagues, whether your audience is a 200,000-strong division or a four-person work group. SharePoint saves users time and effort because they see only what is relevant to them - all extraneous information is filtered out, meaning they can find the information they need quickly and easily. Where you need to limit access to information, you can set up a 'subscription', so that only subscribed users can read or retrieve data. Use a retention policy if you need to store a document unchanged, or if you want to limit the users who can edit, review or use it. SharePoint keeps your records organized, safe and in an easy-to-access format.
File storage in a mess? Can't find what you're looking for? SharePoint provides a single, central storage point where all your data can be filed. Now workflow can be speeded up and streamlined, because everyone in your organisation knows where to find and store their files. Because SharePoint is fully searchable, finding your file quickly is a doddle, not matter how much data you have. SharePoint also allows you plenty of control over your data - you can manage who has access to certain areas, you can add controls to your documents, and keep versions of files in check. Set up a retention policy if you need an individual document or group of documents to be retained unchanged for a set period of time. Furthermore, old files can be removed, preventing users from accessing and sharing them by mistake. As your business grows, so SharePoint can grow with you so there's no worries about upgrading or extending your system at a later date. And with full rights management, you really will be master of your own data.
With SharePoint, you can share information quickly, easily and effectively. Create internal postings, news features and announcements, and publish them in an instant. Anyone with access to your intranet will be able to keep up-to-date with the latest news and information about your organisation. But that doesn't mean your colleagues need be swamped with information. SharePoint allows users to see only what is relevant to them, producing a targeted and honed user experience. Users can even sign up to an 'alert' feature, meaning they receive only the information they want and have asked for, saving them valuable time. Content can be crafted and posted according to the organisation's central publishing guidelines, allowing you to maintain quality and consistency. Post your news just once, and anyone with access within your organisation will be able to read it.
SharePoint can drastically improve your work processes and workflow. A single, centralized system introduces consistency into your working practices and removes any margin for error. Because SharePoint can be easily customised, it fits in with all working environments - even those with a need for ridged processes. And if you need a system up and running in a hurry, SharePoint's workflow systems can be created on the fly. No more waiting around to get your systems in place. Whether you need approvals, feedback collected, signatures collected or information reviewed, SharePoint will ensure the data you receive will be consistent and exactly what you require. And if you have governance policies to adhere to, SharePoint will help ensure your organisation is always on track
Say goodbye to high manual data entry costs and data that simply doesn't meet your needs. SharePoint allows you to gather critical business information from customers, partners and suppliers via a simple web browser interface. Smart, electronic forms in a familiar format are quick and simple for respondents to fill out, while built-in data validation rules help you gather accurate and consistent data. Once the form is sent, the data can be integrated directly into your back-end systems. This avoids redundancy and errors that often result from manual data re-entry. The result? Highly accurate, consistent data that meets your needs exactly.
Conclusion
SharePoint can boost the efficiency and effectiveness of your organisation in numerous ways. Store your documents in a central, secure location, then allow users to search it for instant access to the data they need. Share information across your intranet, whilst ensuring users see only the data that is useful and relevant to them. As a communication platform, SharePoint allows you to share information across divisions, departments, teams or groups - no matter how large or small. And if you need to hone your processes and workflows, SharePoint can eliminate errors and ensure you get just the information you need. SharePoint is such a useful tool with such a broad spectrum of uses, the question is, can you afford to do without it?
